New York City Community Chorus

Jobs

ADMINISTRATIVE ASSISTANT

New York City Community Chorus
35 W 8th St, Apt #3R
New York, NY 10001

New York City Community Chorus at Holy Apostles Inc., is a non-profit and non-audition choral group open to anyone who wants to sing with us. We are based in Manhattan, New York, and operate both out of our 35 W. 8th St. office in Greenwich Village and our rehearsal space at Church of the Holy Apostles at 296 Ninth Avenue. Some remote work may be possible, but some work in the office and at the rehearsal site is required. We are seeking a new part-time administrative assistant, whose duties will include but are not limited to bookkeeping, emailing, scheduling, handling money, helping with grants, and helping with the organization’s bi-yearly fundraisers. The position has been averaging twelve hours per week, but may soon require more. The hours are flexible, and although the following duties/requirements will occur at some point during the year, they are not all constant.

Overall, candidates will demonstrate:

  • A history of excellent organizational skills;
  • A strong interest in performing arts, especially music;
  • A flexible can-do attitude that is willing to bring things to the table as well as acquire new skills that are necessary for the job.

The Administrative Assistant will:

  • Serve as a point of contact for the chorus’ members, as well as its many contacts, donors, and professional connections;
  • Keep track of all transactions in both accounts-receivable and accounts-payable on Quickbooks and Microsoft Excel;
  • Create letters to send to donors;
  • Help with grants as needed, collaborating with the Executive Director to draft answers for narrative questions and work on yearly budget data compilation;
  • Keep track of important documents including government certification, checks, insurance documents, and other documents of high importance;
  • Possibly help on Monday evenings with in-person rehearsals, zoom broadcasting for as long as hybrid rehearsals are necessary.

Requirements:

  • Be highly-motivated and organized;
  • Possess excellent written and verbal communication skills and be friendly, personable, and outgoing;
  • Be able to work independently and manage multiple priorities and projects at once, be detail-oriented, and work well under deadline; 
  • Be able to establish effective working relationships with staff members, external vendors, and donors at all levels;
  • Be proficient in Microsoft Office and Google Workspace;
  • Be proficient in QuickBooks and Excel or able to quickly learn the programs;
  • Be comfortable with researching troubleshooting methods for tech, such as computers, printers, basic audio, and other office tech;
  • Be comfortable with researching troubleshooting methods for tech, such as computers, printers, basic audio, and other office tech;

NYCCCHA is an equal opportunity employer. Candidates who identify as BIPOC, queer, trans, non-binary, candidates with disabilities, or candidates who are parents, seniors, or immigrants are encouraged to apply.

APPLY FOR THE JOB:
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For more information, contact us at nyccommunitychorus@gmail.com